Executive Administrative Assistant

In Q4 2023, Intel announced Altera will be reported as a separate business unit beginning on January 1, 2024, with ongoing support from Intel. This position is associated to that standalone business strategy and is expected to fully transition to a standalone company at some time in the future.

PSG (Programmable Solutions Group)/ Altera is looking for a highly organized and proactive individual to support our senior Vice President and team. This role involves managing complex schedules, coordinating travel logistics, and providing comprehensive administrative support. The ideal candidate will have excellent communication skills, a strong ability to multitask, and a commitment to maintaining confidentiality. If you are a flexible team player with a knack for handling diverse tasks efficiently, we would love to hear from you!

In this role, your responsibilities will include:  

• Primarily support the Vice President and provide additional support to staff and team members as directed to ensure company goals and objectives are met and operations run efficiently.

• Manage professional and personal scheduling for a Senior Vice President, including agendas, mail, email, phone calls, client management, and other company logistics.

• Coordinate complex scheduling and calendar management, as well as the content and flow of information to senior executives.

• Handle senior executives’ travel logistics and activities, including accommodations, transportation, and meals.

• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintaining the filing system and contacts database.

• Maintain professionalism and strict confidentiality with all materials.

• Organize team communications and plan events, both internal and off-site.

• Excellent written and verbal communication skills.

• Flexible team player, willing to adapt to changes and unafraid of challenges.

• Ability to maintain confidentiality of information related to the company and its employees.

You must possess the below minimum education requirements and minimum required qualifications to be initially considered for this position. Relevant experience can be obtained through schoolwork, classes, project work, internships, and/or military experience. Additional preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

Minimum Qualifications:  

• High School /equivalent, with a minimum of 7-9 years of administrative experience or equivalent combination of education and experience.

• 4+ years of experience in an administrative role reporting directly to upper management (VP & senior management).

• 4+ years of experience with time-management and an ability to organize and coordinate multiple concurrent projects.

• 4+ years with Microsoft Office Suites and an aptitude for learning new software and systems.

This position is not eligible for Intel immigration sponsorship.